2 - Section 51 Manual

Net Cad (Proprietary) Limited

(Registration number: 2004/019786/07)

Manual in terms of section 51 of the

Promotion of Access to Information Act, 2 of 2000

Promotion of Access to Information Act, 2 of 2000 (The Act)

Section 51 Manual of Net Cad (Proprietary) Limited (Registration number: 2004/019786/07)

1.Contact particulars

Head of business:MH Van der Westhuizen Information officer:MH Van Der Westhuizen

Postal address:P O Box 731122Physical address:Eva Park

FairlandBlock C Office 110

Cnr Beyers Naude Drive &

2030Judges Ave, Cresta, 2194

Telephone number:011 476 8209Fax number:

E-mail address:herman@netcad.co.za

2.Introduction

Business information technology support services and development and all allied business.

3.Guide in terms of section 10 of The Act

Any person who wishes to exercise any right contemplated in The Act may obtain a copy of the information guide issued by the Human Rights Commission in all official languages, from the Human Rights Commission, tel (011) 887-3600.

4.Facilitation of a request for access to information

Information which is not readily available as indicated in this manual, may be requested in accordance with the procedure prescribed in terms of the Act. Copies of the prescribed forms to be completed for submitting a request, are available from Net Cad (Proprietary) Limited.

5.Information available in terms of other legislation

Information is available in terms of certain provisions of the following legislation:

5.1BBBEE Act 53 of 2003

5.2Companies Act 71 of 2008

5.3Consumer Protection Act 68 of 2008

5.4Currency and Exchanges Act 9 of 1933

5.5Customs and Excise Act 91 of 1964

5.6Employment Equity Act 55 of 1998

5.7Income Tax Act 58 of 1962

5.8National Credit Act 34 of 2005

5.9South African Revenue Services Act 34 of 1997

5.10Skills Development Levies Act 9 of 1999

5.11Skills Development Act 97 of 1998

5.12Unemployment Contributions Act 4 of 2002

5.13Unemployment Insurance Act 63 of 2001

5.14Value Added Tax Act 89 of 1991

6.Information automatically available

The following categories of records are automatically available for inspection, purchase or photocopying:

6.1Pamphlets / Brochures

6.2Pricelists

6.3Marketing and promotional material

7.Information available in terms of The Act

The subjects on which the business holds records and the categories on each subject are as listed below. Please note that a requestor is not automatically allowed access to these records and that access to them may or must be refused in accordance with section 62 to 69 of The Act.

7.1Accounting records

7.1.1Annual financial statements and working papers

7.1.2General ledger

7.1.3Subsidiary ledgers (receivables, payables, etc.)

7.1.4Bank statements, cheque books, cheques

7.1.5Customer and supplier statements and invoices

7.1.6Deposit slips

7.1.7Cash books and petty cash books

7.1.8Fixed asset register

7.1.9Tax returns and assessments

7.1.10VAT returns

7.1.11Lease or instalment sale agreements

7.1.12Budgets and business plans

7.1.13Insurance records

7.1.14Investment records

7.1.15Compiler's reports

7.1.16Inventory records (including stock take)

7.1.17Capital expenditure

7.1.18Credit agreements

7.1.19Record of assets

7.1.20Record of liabilities

7.1.21Record of loans to related parties

7.1.22Record of liabilities and obligations

7.1.23Record of property held

7.1.24Record of revenue

7.1.25Record of expenses

7.2Auditors

7.2.1Working papers

7.2.2Correspondence

7.3Fixed Property

7.3.1Building plans

7.3.2Leases

7.3.3Mortgage bonds or other encumbrances

7.3.4Title deeds

7.4Health and Safety

7.4.1Register, record of earnings, time worked, payment and particulars of all employees

7.5Information Technology

7.5.1Agreements

7.5.2Capacity and utilisation of current systems

7.5.3Development or investment plans

7.5.4Disaster recovery processes and procedures

7.5.5Hardware

7.5.6Systems support, programming and development

7.5.7LAN Installations

7.5.8Operating systems

7.5.9Software packages

7.5.10Telephone exchange equipment

7.5.11Telephone lines, leased lines and data lines

7.6Insurance

7.6.1Claim records

7.6.2Details of coverage, limits and insurers

7.6.3Insurance policies

7.7Legal, Agreements and Contracts

7.7.1Acquisition or disposal documentation

7.7.2Agreements with contractors, suppliers and clients

7.7.3Agreements with customers

7.7.4Agreements with shareholders, officers or directors

7.7.5Material agreements relating to provision of services or materials

7.7.6Material licenses, permits and authorisations

7.7.7Contracts, including lease agreements and finance agreements

7.7.8Restraint agreements

7.7.9Sale agreements

7.7.10Settlement agreements

7.7.11Warranty agreements

7.8Personnel Records

7.8.1Arbitration awards

7.8.2Attendance register

7.8.3Bargaining Council documents

7.8.4Collective agreements

7.8.5Disability schemes

7.8.6Disciplinary records

7.8.7Employee evaluation and performance records

7.8.8Employee information records

7.8.9Employee loans

7.8.10Employee remuneration

7.8.11Employment applications

7.8.12Employee date of birth

7.8.13Employment contracts

7.8.14Expense accounts

7.8.15Health and safety records

7.8.16IRP 5 and IT 3 certificates

7.8.17Letters of appointment

7.8.18Leave applications

7.8.19Maternity leave policy

7.8.20Medical aid records

7.8.21Micro loan scheme

7.8.22Name and occupation of each employee

7.8.23Organisational design

7.8.24Payroll

7.8.25Particulars of each employee

7.8.26Personnel file

7.8.27Policies and procedures

7.8.28Records of foreign employees

7.8.29Records of strikes, lockouts or protest action

7.8.30Recruitment and appointments

7.8.31Relocation policy

7.8.32Registered trade unions / employers' organisations documents, list of members and ballot papers

7.8.33Salary and wage registers

7.8.34Salary slips and wage records

7.8.35Staff loan schemes

7.8.36Staff records after employment

7.8.37Strike, lock out or protest action records

7.8.38Time records

7.8.39Training and development

7.8.40UIF, PAYE and SDL returns

7.8.41Workmen's Compensation documents

7.9Sales and Marketing

7.9.1Brochures, newsletters and marketing material

7.9.2Customers

7.9.3Domestic and export orders

7.9.4Products

7.9.5Public relations policies and procedures

7.9.6Sales

7.9.7Service and product information

7.10Statutory Company Records

7.10.1Annual Statutory Returns

7.10.2Certificate of Change of Name

7.10.3Certificate of Incorporation

7.10.4Certificate to Commence Business

7.10.5Dividend register

7.10.6Directors' attendance register

7.10.7Index of Members

7.10.8Memorandum and Articles of Association

7.10.9Memorandum of Incorporation and alterations / amendments

7.10.10Notice and minutes of shareholders' meetings

7.10.11Minutes of directors' meetings

7.10.12Other minute books

7.10.13Proxy documents

7.10.14Register of Allotments

7.10.15Register of company secretary and auditors

7.10.16Register of debenture holders and mortgages

7.10.17Register of directors and officers

7.10.18Register of directors' shareholding

7.10.19Register of past directors

7.10.20Registration Certificate

7.10.21Register of beneficial interest holders

7.10.22Reports presented at Annual General Meeting

7.10.23General resolutions

7.10.24Special resolutions

7.10.25Resolutions

7.10.26Rules

7.10.27Shareholders' agreements

7.10.28Shareholders' register

7.10.29Securities register / uncertificated securities register

7.10.30Written communication to holders of securities

7.11Tax

7.11.1Income tax returns

7.11.2Provisional tax returns

7.11.3Tax assessments

7.11.4Documents relating to where the objection and appeal is lodged

7.11.5Records relating to taxable gain or assessed capital loss

7.11.6VAT documents

7.11.7Records of importation goods and documents

7.11.8Vendors information

7.11.9Documentary proof substantiating the zero rating of supplies

8.Requesting procedures

A person who wants access to the records must complete the necessary request form, that is available at the offices of Net Cad (Proprietary) Limited, or can be accessed on www.sahrc.org.za. The completed request form must be sent to the address or fax number provided in this manual, and marked for the attention of the Information Officer.

9.Availability of the Manual

Copies of this manual are available for inspection, free of charge, at the offices of Net Cad (Proprietary) Limited and from the South African Human Rights Commission.